Terms of Service
The terms and conditions governing your use of our EU e-invoicing conversion service.
Important Notices
Please read these important points before using our service
Not Legal Advice
Our service provides technical conversion only. We do not provide legal, tax, or accounting advice.
Review Required
Always review generated XML files before submitting to tax authorities or business partners.
Backup Originals
Keep copies of your original invoices as the authoritative business records.
Professional Consultation
Consult qualified professionals for complex compliance requirements.
Acceptance of Terms
By accessing and using the EU E-Invoice Generator service, you accept and agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree to these terms, please do not use our service.
These terms constitute a legally binding agreement between you and EU E-Invoice Generator. We may update these terms from time to time, and continued use of the service indicates acceptance of any modifications.
Service Description
What We Provide
EU E-Invoice Generator is a free online service that converts traditional invoices (PDF, PNG, JPG formats) into EU-compliant XML e-invoices according to EN 16931 standards using artificial intelligence technology.
Service Scope
Our service includes invoice data extraction, XML generation in UBL/CII formats, basic validation, and optional email delivery. We aim to provide accurate conversions but do not guarantee 100% accuracy in all cases.
Free Service
The basic invoice conversion service is provided free of charge. We reserve the right to introduce premium features or usage limits for high-volume users in the future with appropriate notice.
User Responsibilities
Accurate Information
You are responsible for ensuring that uploaded invoices contain accurate information and that you have the legal right to process and convert the documents you upload.
Compliance Verification
While we strive to generate EU-compliant XML, you remain responsible for verifying that the generated e-invoices meet your specific regulatory requirements and local tax obligations.
Appropriate Use
You agree to use the service only for legitimate business purposes and not to upload malicious files, copyrighted material you don't own, or engage in any activity that could harm the service or other users.
Data Security
You are responsible for ensuring your uploaded documents do not contain sensitive information beyond normal business invoice data. Do not upload documents containing passwords, personal identification numbers, or other confidential data.
Intellectual Property
Your Content
You retain all rights to your original invoice data and documents. By uploading content, you grant us a temporary license to process and convert your documents solely for providing the service.
Generated XML Files
You own the XML e-invoices generated from your documents. We claim no ownership rights to the converted files, though the XML structure follows industry standards.
Our Service
The EU E-Invoice Generator platform, including its software, algorithms, design, and content, is our intellectual property and protected by copyright and other laws.
Third-Party Rights
The service may incorporate third-party software or standards (such as UBL/CII formats). You agree to respect all applicable third-party intellectual property rights.
Disclaimers and Warranties
Service Availability
We provide the service on an 'as-is' and 'as-available' basis. While we strive for high uptime, we do not guarantee that the service will be available 24/7 or free from interruptions.
Accuracy Disclaimer
While our AI technology achieves high accuracy rates, we do not warrant that all data extraction and conversion will be 100% accurate. Users must review and verify all generated XML files before use.
Compliance Disclaimer
We aim to generate EU-compliant XML according to EN 16931 standards, but we do not guarantee compliance with all local regulations, tax laws, or specific business requirements. Professional verification is recommended.
No Warranties
To the maximum extent permitted by law, we disclaim all warranties, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement.
Limitation of Liability
Liability Limits
Our liability for any damages arising from your use of the service is limited to the amount you paid for the service (which is zero for our free service). This includes direct, indirect, incidental, and consequential damages.
Business Use Disclaimer
We are not liable for any business losses, lost profits, loss of revenue, loss of data, or business interruption arising from your use of the service, even if we were advised of the possibility of such damages.
Force Majeure
We are not liable for any failure to perform our obligations due to circumstances beyond our reasonable control, including technical failures, internet outages, or natural disasters.
Indemnification
You agree to indemnify and hold us harmless from any claims, damages, or expenses arising from your use of the service, violation of these terms, or infringement of any rights of third parties.
Data Processing and Privacy
Data Processing
Our data processing practices are governed by our Privacy Policy. By using the service, you acknowledge that you have read and understood our privacy practices.
GDPR Compliance
For users in the European Union, all data processing complies with GDPR requirements. You have rights regarding your personal data as outlined in our Privacy Policy.
Data Controller Responsibilities
If you upload invoices containing personal data of third parties, you act as a data controller and are responsible for ensuring you have appropriate legal basis and consent for processing such data.
Cross-Border Data
If you upload invoices from outside the EU, you acknowledge that the data may be processed within the EU according to European data protection standards.
Service Modifications and Termination
Service Changes
We reserve the right to modify, update, or discontinue features of the service at any time. We will provide reasonable notice of significant changes that affect functionality.
Usage Limits
We may implement reasonable usage limits to ensure fair access for all users. Heavy usage that impacts service performance may be subject to temporary restrictions.
Service Termination
We may terminate or suspend access to the service immediately if you violate these terms, engage in prohibited activities, or for other legitimate business reasons.
Effect of Termination
Upon termination, your right to use the service ceases immediately. Since we don't store your data permanently, no data retrieval is necessary upon termination.
Prohibited Uses
The following activities are strictly prohibited when using our service:
Governing Law and Jurisdiction
Governing Law: These Terms of Service are governed by and construed in accordance with the laws of the European Union and the jurisdiction where our service is operated.
Dispute Resolution: Any disputes arising from these terms or your use of the service will be resolved through binding arbitration or in the courts of competent jurisdiction in the European Union.
Severability: If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.
Entire Agreement: These terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the service.
Questions About These Terms?
If you have any questions about these Terms of Service or need clarification on any provisions, please contact us.
Contact usTerms Updates
We may update these Terms of Service from time to time to reflect changes in our service or legal requirements. Material changes will be communicated through our website, and continued use indicates acceptance of the updated terms.